Free IT Project Request Forms & Templates

Download Simple IT Project Request Form Template
Microsoft Excel | Microsoft Word | Adobe PDF | Google Sheets | Google Docs

Use this simple IT project request form template to request network, information systems, or other IT-related projects. This easy-to-fill form includes fields for project name, job location, and estimated start and finish dates. Enter the project leader, contact information, and company details. To complete the form, enter a summary for the issue, the desired outcome, actions required for project completion, benefits of the project, projected schedule, budget, and resource requirements. 

Read our guide to IT project management to find additional resources and get the most out of your IT project request process.

Download IT Project Change Request Form Template
Microsoft Word | Adobe PDF | Google Docs  

Make significant alterations to previously approved IT projects with this IT project change request form template. After receiving the completed form, IT can evaluate your request and use the same form to notify you if they have accepted, rejected, or placed a hold on your request. A Change Control Form table includes fields for specifying the change ID, authorizer, request description, and evaluation, approval, and execution dates for comprehensive recordkeeping.

For additional project request resources, see our list of free project request form templates.

Download IT Project Proposal Template 
Microsoft Excel | Microsoft Word

Submit successful IT project proposals with this easy-to-fill project proposal template. Simply list the names and duties of the project sponsor, funding sponsor, project owner, and proposal facilitator, then enter project details, such as project name, description, goals, assumptions, measurements of success, risk factors, scope of work, and timeline. Project managers and IT personnel can use this template to ensure that they account for all project details and that stakeholders agree on all the terms and details of a proposed project.

Download IT Project Request Form Sample Template 
Microsoft Word | Adobe PDF | Google Docs  

Clearly communicate the details of your IT project request with this IT request form sample template, which includes editable sample text. Enter project assumptions, risks, scope of work, and the name, title, and contact information of key project stakeholders. Then, using the sample as a guide, specify your project’s scope of work and other details. 

For more resources to help you streamline the IT project request process, see our IT request management template.

Download IT Project Resource Request Form Template 
Microsoft Word | Adobe PDF  

This IT project resource request form template provides a customizable framework for requesting IT project personnel and services. Project managers and IT personnel can use this form to ensure that all proposed resources are available and properly allocated. The template also helps you account for all project requirement details, project locations, equipment availability, and necessary approvals.

Download IT Work Order Template
Microsoft Excel | Microsoft Word | Adobe PDF

Use this dynamic IT work order template to submit clear and comprehensive requests for IT services. Enter key information, such as action required, project purpose, business needs addressed by the project, and other details of the work requested. This streamlined template includes a list of typical actions to choose from, such as Request for New IT System or Access Issue, as well as common project purposes, such as Safety Regulatory Guidelines and Repair. A Work Requested section also allows IT personnel to authorize the project and provide a complete-by date.

An IT project request is submitted by an employee to the IT department to undertake a project on an individual’s, department’s, or client’s behalf. IT project categories include network logistics, security protocols, hardware setups, repairs, and software installations and updates. 

As the department primarily responsible for implementing and managing computer systems administration across an organization, IT departments need a way to organize and prioritize project requests. Similarly, departments and individuals need a way to submit IT project requests that include relevant information that IT teams can evaluate accurately.

An IT project request form is a tool used by personnel to submit project requests to an IT department. Use an IT request form to communicate your project’s title, purpose, stakeholders, scope of work, timeline, costs, and measurements of success. 

Whatever industry you work in, it is important to have clear guidelines for submitting IT requests. An IT project request form helps you provide IT personnel with all necessary information and make sure that you have stakeholder buy-in and that the project is justified, budgeted for, and ultimately approved. Easily fillable IT project request forms and templates help you and your organization avoid process inefficiencies and most complicated one-off requests.

An IT project request form template typically includes the following sections for identifying and communicating project information:

• Approach: Describe the methodology, action, or strategy for successfully completing the project request.
• Assumptions: Include project presumptions related to cost, scheduling, resources, or other factors.
• Date Submitted: List the date of project submission. 
• Measurements of Success: Enter details about your method for quantifying project success, such as key performance indicators (KPIs).
• Project Approval: Ensure that you receive IT project request approval by having the project sponsors, IT personnel, and other key stakeholders sign and date your IT project request form. 
• Project Costs and Resource Estimate: List the projected costs and resources needed for successful completion of the project. 
• Project Description: Write a high-level overview of the project, including its requirements, scope, and what it hopes to achieve.  
• Project Title: Enter a name for the project that you would like IT to undertake. 
• Projected Start Date: Enter the required or preferred beginning date for your project. 
• Purpose or Goals: Briefly list the project’s ultimate purpose and the reason IT should undertake it.
• Risk Factors: Describe any potential risks to IT successfully completing the project. This helps you proactively identify what might prohibit the project from being completed successfully and on time. 
• Scope of Work: Lay out the scope of the project. Include all details of what the project will entail, including project interdependencies and any items that you need IT to confirm can be completed within your timeframe. 
• Stakeholders: Provide the name, title, and contact information for each project stakeholder. 
• Submitted By: Provide either your name or the name of the department that is submitting the project request. 
• Timeline and Milestones: Specify completion dates and key milestones for your project.

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