Free PowerPoint Project Plan Templates and Examples

By Lulu Richter | May 20, 2024

We’ve compiled the top project plan templates in PowerPoint so you can easily visualize your processes from start to finish.


Included in this article, you’ll find the following:
 

PowerPoint Simple Project Plan Template

Simple Project Plan Template

Download the Sample Simple Project Plan Template for PowerPoint
Download the Blank Simple Project Plan Template for PowerPoint


When to Use This Template: Project managers can use this simple, single-slide template to track deliverables, tasks, and timelines over a one-year period. 


Notable Template Features: This template features a straightforward table layout with a horizontal bar chart that illustrates the duration of each task. Use the Today marker to see the status of each task (examples: finished, ongoing, or pending). The template comes with sample data that you can customize to align with your project, or you can choose the blank option and start from scratch.

PowerPoint Agile Project Plan Template

Agile Project Plan Template

Download the Sample Agile Project Plan Template for PowerPoint
Download the Blank Agile Project Plan Template for PowerPoint


When to Use This Template: Use this two-slide template to share the details of an Agile project plan with your team and stakeholders. It provides a clear picture of the project’s journey over a specific timeline and is available blank or with sample data, so you can customize it to fit your needs. 


Notable Template Features: On the first slide, enter the project deliverables and scope. The template also provides space to list the project tasks, owners, start and end dates, and task status. Use the Risk column to indicate whether a task runs the chance of being overdue, and visualize your sprints with the customizable, color-coded bar chart on the second slide.

PowerPoint High-Level Project Plan Template

High Level Project Plan Template

Download the Sample High-Level Project Plan Template for PowerPoint
Download the Blank High-Level Project Plan Template for PowerPoint


When to Use This Template: This high-level, single-slide project plan template is ideal for tracking and communicating project timelines and milestones in each project phase. Use this template to inform stakeholders about the project’s progress. 


Notable Template Features: This template, available with sample data and as a blank option, provides a six-month timeline that differentiates the project phases with colors, and it uses icons to highlight project milestones. You can also designate priority level with icons (high, medium, low), and customize the display of the phases, task timelines, colors, and milestone icons.

PowerPoint Project Plan Template by Project Phase

Project Plan Template by Project Phase

Download the Sample Project Plan Template by Project Phase for PowerPoint 
Download the Blank Project Plan Template by Project Phase for PowerPoint 


When to Use This Template: Use this single-slide template to visualize your project in the five official project management phases (initiation, planning, execution, monitoring, closure), as well as the tasks associated with each one. 


Notable Template Features: This template visually separates the five phases of project management with distinct colors, and it illustrates the sequential steps from project initiation to closure. Customize the sample data to fit your project and show the deliverables of each phase, or download the blank version and enter your project details.

PowerPoint Three-Year High-Level Project Plan Template

Three Year High Level Project Plan Template

Download the Sample Three-Year High-Level Project Plan PowerPoint Template
Download the Blank Three-Year High-Level Project Plan PowerPoint Template


When to Use This Template: Project managers can use this multiple-slide template to communicate the basics of a three-year project plan to stakeholders, including timeline, budget, and resources.


Notable Template Features: This template provides a slide for you to enter the deliverables for a consecutive three-year project plan. It also includes a slide for budget details and another for resource information, and it comes in both blank and sample data versions that you can customize.

PowerPoint Team Project Plan Template

Team Project Plan Template

Download the Team Project Plan Template for PowerPoint
 

When to Use This Template: Use this single-slide template to present how each team is progressing through their assigned tasks, as compared to the planned durations.


Notable Template Features: This template displays task progress with two duration bars: one shows the planned duration, and the other shows the actual duration. This comparison enables you to adjust deadlines as needed and forecast the timeline of future project tasks. The template also includes milestone markers so that you can assess your progress.

PowerPoint Project Work Plan Template

Project Work Plan Template

Download the Project Work Plan Template for PowerPoint


When to Use This Template: Use this single-slide template to present the objectives, budget, team members, and schedule of your work plan.


Notable Template Features: This template includes space to note the key elements of a project plan, such as timelines, objectives, budget, and team. The numbered columns show tasks moving from left to right, making it easy for team members to understand the project’s scope and to grasp each section’s information.

Project Plan Related Templates

Check out these customizable project plan templates to support all aspects of your project planning process. 

Gantt Chart Template

Simple Gantt Chart Template PowerPoint

Use a Gantt chart template to show the durations of each successive task and progress toward deliverables.

Work Breakdown Structure Template

Work Breakdown Structure Template Example PowerPoint

Use a work breakdown structure (WBS) template to list and organize the tasks associated with each deliverable.

Project Timeline Template

Project Timeline Planning Template PowerPoint

Use a project timeline template to track and monitor the project’s timeline. You can also use this as a visual tool to communicate progress with stakeholders.

Communication Plan Template

Internal Communication Plan Template

Use a communication plan template to detail the project stakeholders and the agreed-upon plan for communicating with each other, including platform, frequency, and point person(s).

Resource Plan Template

Choose from this variety of resource plan templates to list and manage your project resources, including personnel, budget, key pieces of equipment, and more.

Risk Management Template

Simple Risk and Opportunity Example Template

Use a risk management plan template to identify and manage your project’s risks and decide which are worth the potential opportunity.

Project Plan Budget Template

Simple Budget Plan Template

Use a project plan budget template to track and manage your project’s budget.

Project Summary Template

Project Summary Template PowerPoint

Use a project summary template to write a high-level overview of your project to share with stakeholders or higher-ups who need a bird’s-eye view of your work.

Effectively Track, Manage, and Execute Your Project Plan with Real-Time Work Management in Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

Discover a better way to streamline workflows and eliminate silos for good.

Try Smartsheet for Free Get a Free Smartsheet Demo